MINUTES OF THE 2016 AGM


HELD ON 17TH May 2016.


1. The Chairman, B Roberts declared the meeting open at 8.02pm and welcomed the attendees.

2. APOLOGIES.
Apologies were received from Eileen Roberts, Anne Linnecor, Norman Long, Alan Roberts, Caroline McCoughlin, Sharon Griffiths, Mike Lune, Eugene Reynolds.

3. MINUTES OF THE PREVIOUS AGM.
The Minutes of the previous AGM, held on Tuesday 15th November 2015 were proposed for acceptance by J Pile, seconded by H Robinson and carried unanimously.

4. MATTERS ARISING FROM THE PREVIOUS MINUTES.
Outstanding jobs have been put on website.
Fence by plot 1B – quotes being obtained.

5. CHAIRMAN’S REPORT.
The Chairman gave his report, which is submitted with these minutes.
He thanked the club for allowing us to use the facilities for our various events.
Trophies will be handed out at the Allotment Supper on Oct18th.
Site tidy up will be held on June 18th – all asked to help.
Problems with badgers continues.
Thanks given to M Hubball who maintains the website.

6. SECRETARY’S REPORT.
A full report has been submitted by the Secretary which is submitted with these minutes.
In brief he advised that the BDAC control the running of allotment sites. The BDAC AGM is being held on 21/05/16 AR to attend.
Cannon Hill Park show – our site will be putting on a display.
Flo Pickering Trophy – best newcomer plot will be entered into this competition.
Manure – Space is becoming tight in which to store manure, can plot holders please take manure and store on their plot. Remember to put manure bags inside each other to stop them blowing around.

7. TREASURER’S REPORT.
A full report has been submitted by the treasurer and accompanies these minutes.
Copies of the Accounts were circulated at the meeting.
A powerpoint presentation was included to show accounts in detail.
He discussed the management and main accounts.

8. SHOW SECRETARY’S REPORT.
The show secretary has submitted his report with these minutes.
In brief the following was discussed:-
Class 9 now reads “French/Dwarf beans” in accordance with RHS guidelines.
Class 65 – home baked cake –this year is 3 fruit scones.
Newcomers will have all points awarded in competitions added together and highest points will win the Bill Eaglesfield Trophy
No prize money will be given for Potato / pumpkin / sunflower comps, only a trophy will be awarded.
Hanging baskets to be on display by July 3rd.
Plant sale was held recently and thanks was given to all who provided plants to sell and who helped over the weekend.
He thanked everyone who takes part in competitions and thanked the committee for help and assistance over the year.

9. SAFETY OFFICERS REPORT.
No report was submitted due to short period of time between 2015 and 2016 AGM. Next report will be in May 2017.
He did however advise there had been one accident recently on site.

10. SITE MAINTENANCE

PJ thanked everyone that had helped with the many jobs around the site this year.
Water usage for 2015 was 129 m3. Please remember to harvest water from shed roofs.
Moss on lower roadway in under control. Plotholders asked to keep area in front of their plots clear of manure etc as this encourages moss to form
Manure bags – please put away tidily. Bags of leaves are available to make own leaf mould.
Work party arranged for 18th June – please help.

11. ELECTION OF COMMITTEE

No elections this year

12.AOB

Advised that a slab on one of the tap housings is loose and needs cementing.
Please remember to use cane toppers to avoid eye injuries.
Next meeting will be May 2017.


The meeting was closed at 21:11hrs.