MINUTES OF THE 2017 AGM


HELD ON 23RD May 2017.


1. The Chairman, B Roberts declared the meeting open at 8.02pm and welcomed the attendees.

2. APOLOGIES.
Apologies were received from a number of plotholders.

3. MINUTES OF THE PREVIOUS AGM.
The Minutes of the previous AGM, were proposed for acceptance and carried unanimously.

4. MATTERS ARISING FROM THE PREVIOUS MINUTES.
Fence by 2B now repaired.
Slab on top of water bunker has been repaired


5. CHAIRMAN’S REPORT.
The Chairman gave his report, which is submitted with these minutes.
He thanked the club for allowing us to use the facilities for our various events.
Trophies will be handed out at the Allotment Supper which will take place on September 26th
Site tidy up will be held on June 25th – all asked to help.
Thanks given to Mike Hubball who maintains the website.

The Chairman finished his report by announcing his resignation from the committee (and as Chairman). He said he had held the position for 5 years and found that he needed to find more time for family matters.

6. SECRETARY’S REPORT.
Cannon Hill Park show – Hill will be putting on a display again this year having achieved 2nd place in the class entered last year.
Flo Pickering Trophy – he announced that we won the Best Newcomer trophy last year and congratulated Martyn Yeats for his achievement.
He said that Hill had achieved 2nd place in the Best Site competition and that he hoped we would improve on that this year.
He said that a number of plotters had resigned since the beginning of the year and that the relevant plots had been taken over by people off the waiting list.
He discussed the recently cleared garage area at the top of the site. He said that he understood that the new area would be offered to local people as part of a community project.
He discussed the recent death of the BDAC Secretary, Chris Brown, and said she has not yet been replaced.
He said that the gate padlocks were rather worn and were sometimes difficult to operate. He said it was intended that combination operated padlocks would be fitted.

7. TREASURER’S REPORT.
A full report has been submitted by the treasurer and accompanies these minutes.
Copies of the Accounts were circulated at the meeting.
He discussed the management and main accounts.
He said he was pleased to report that both accounts had show a good surplus this year as there had been no major outgoings.

8. SHOW SECRETARY’S REPORT.
The show secretary has submitted his report with these minutes.
He said the new competition for newcomers had been very poorly supported and consequently would no longer be run. He said the Bill Eaglesfield Trophy would be awarded to the winner of class 2 in the show.
He said that despite the fact that no prize money was given to the winners of the potato, pumpkin & sunflower competitions, the number of entries last year had not reduced and that the "just for fun" ethos would continue.
Hanging baskets to be on display by July 2nd.
This year's Plant Sale was held recently and thanks was given to all who provided plants to sell and who helped over the weekend.
He thanked everyone who takes part in competitions and thanked the committee for help and assistance over the year.

9. SAFETY OFFICERS REPORT.
He said no injuries had been reported since the last agm.

10. SITE MAINTENANCE
Paul thanked everyone that had helped with the many jobs around the site this year.
He said that Water usage was lower than for the previous year and reminded everyone of the importance of harvesting water off the roofs of sheds etc.
He said he was continuing to monitor the moss situation on the roadway below the bottom gate and thanked everyone who had helped to keep it clear.

11. ELECTION OF COMMITTEE
3 members were up for re-election this year. All were re-elected by a show of hands.
3 plotholders said they would like to join the committee. They were elected to the committee by a show of hands

12.AOB
The Treasure said that the store shed lock was becoming difficult to open and needed to be replaced. He asked if anyone could assist in the job.

Next meeting will be held in May 2018.

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This is a very brief summary of the meeting. A full report will be issued at a later date.